Web Best Document Management System
Manage your document quickly
- Scan single and multi-page documents
- Image manipulation
- Barcode support
- Full-text OCR
- Save as searchable PDF
- Upload all types of files
- Save document directly from MS Office
- Capture emails from within MS Outlook
- Create content using WYSIWYG HTML Editor
- Use document templates to capture documents
Forms Processing / Data Capture
Maxtra seamlessly integrates with third-party forms processing applications to provide end-to-end forms processing capabilities. After scanning or importing images from hot folders, the application intelligently classifies the incoming mix of pages by document type. Data is then automatically located, extracted and validated using rules or database lookup. Extracted data is verified and then exported to the Document Management system.
Form Designer: A design module to create and print out blanks on fixed forms intended for completion by hand. The created forms comply with the requirements of machine-readability and provide superior recognition quality when they are processed.
Layout and Document Template Editor: It allows the system to obtain specific data like text strings, barcodes, date, currency, numbers, separators and tables from semi-structured documents. E.g. a single page Layout is enough to find all required fields on invoices coming from different suppliers and with any layout variations, even for multi-page documents.
Document Import: Scan from TWAIN or ISIS devices or import images (PDF, BMP, PCX, PNG, JPEG, JPEG 2000, TIFF, DjVu and DCX) from Hot folder.
Image pre-processing: Image pre-processing implies a series of operations to correct the page orientation, invert and remove skewing or noise on images.
Automatic Document Classification: Match existing Document Templates with imported images and classify the incoming mix of separate pages to the appropriate documents. Intelligent document classification allows the program to identify various document types in the incoming stream.
Data and Text Extraction: Once Document Templates are assigned and appropriate data fields are located, the data from the fields are automatically extracted by using accurate multi-language OCR, ICR and OMR recognition technologies.
Automatic Validation of Data: All validation rules set up during the template design stage are automatically applied during the recognition. Among the most commonly types of rules used are: checking format, checking data against database, checking sums, replacing values from the list, normalizing dates and prices, etc.
Data Verification: Once recognition is over, each character is assigned a status that reflects the degree of certainty with which it has been recognized – this can be a reliable recognized character, uncertain character or unrecognized character. In the latter two cases, the operator may choose to accept or correct the uncertain character.